Make-up lessons

A lesson that did not happen, given on another date instead. The make-up keeps its link to the session it replaces, so the pupils are taught the number of lessons they were charged for and the teacher is paid for the one they actually delivered.

Only where the outcome asks for one

This is the rule behind nearly every "I can't create a make-up" report.

A make-up can only be added for a session whose outcome needs one. The outcome — the task result — is what says a lesson is owed, through its Requires Make Up flag. When you add a make-up you are asked for the outcome of the session, and the list contains only outcomes that require a make-up.

So if that list is empty, or your situation is not in it, the fix is in Settings rather than on the schedule: the task results you use for a lesson that did not go ahead need Requires Make Up setting on them. An outcome like Schedule Change does not have it by default, which is exactly why choosing it leaves you with no make-up option.

Every teacher's outcome, not just one

Where a lesson has more than one teacher, each teacher has their own task result. All of them need an outcome that requires a make-up before the make-up can be created.

Moving a lesson is not a make-up

If you are simply moving a lesson to another day in the same week, do not use the make-up process:

1. Open the teacher's Schedule, find the lesson and go to the Sessions tab.
2. Edit, leaving the top option on this session alone.
3. Change the day and time, clear the task result, and Save.

Use a make-up only when you want to record that the lesson was not delivered that week and is being given in a different one. That distinction matters, because a make-up is what tells the pay claim and the register which lesson was really taught.

Adding one

On the session, choose the make-up option and give it:

• the outcome of the session — the reason a make-up is owed;
• the date and time of the make-up;
• its teachers, if they are not the ones who had the session. A cover teacher goes on the make-up, not on the original.

What then happens, so there are no surprises:

• the make-up lesson is created at the new date and time, copied from the session and linked back to it;
• the pupils move to it, and their register marks for the original are cleared — the lesson they were marked for did not take place;
• the original session is marked as made up;
• the make-up starts clean: it does not carry over the session's school confirmation, its credit or its pay claim, because none of those applies to it yet.

A session can only be made up once. Trying again is refused with Session N has already been made up.

Changing or removing one

Editing a make-up moves its date, time, length and teachers, and the pupils' lessons move with it — a register mark taken at the old time is cleared.

Removing it takes the make-up lesson away, the session stops being made up, and the pupils go back to the session's own time with their marks cleared.

Pay closes it

Once a make-up teacher has been paid for it, the make-up can no longer be changed or removed: the pay for this session has been processed. Deal with it before the pay claim period closes, or it becomes a ledger job rather than a schedule one.

Make-ups on the register

A make-up appears in the register as its own column for that pupil, flagged with * in the heading, and a pupil whose lesson was made up elsewhere shows M against the original. The attendance figures count the make-up, not the lesson that did not happen.

What is still owed

A teacher's outstanding make-ups — the lessons this year whose outcome asks for one that has not been arranged — are listed for them on their Portal, so the list of lessons to rearrange belongs to the person who knows when they can give them.

See also

• Registers and attendance — task results, register keys and what the marks mean
• Task Results — where Requires Make Up is set