Activity

The vocabulary your activities are described with.

Service Types — the most important list in Xperios. A service type describes one thing your service sells or delivers, and almost everything else hangs off one: activities, applications, invoices, teacher pay, and what parents see on the Portal.

Activity Groups — how the activities you offer are grouped. Set these up before the activities themselves.

Activities — everything you offer, each linked to an activity group and, where relevant, a resource group. An activity can be set to require subjects, which prospectuses then use.

Activity Cancel Reasons — why an activity was cancelled: threshold not met, venue no longer available.

Genre — classical, jazz, ballet. The position decides where each appears in a list, with 1 at the top.

Subjects — everything taught across your organisation. Xperios translates these into the languages you use.

Notes of Interest Areas — the forms people use to register an interest in something you are considering offering. What comes back helps you decide whether it is worth running.

Teacher Activity Types

What a teacher's time is recorded against, which is what their pay is calculated from.

Each type belongs to one of seven categories, and the category is what ties the record to the kind of work it describes:

Tuition, Group Member, Audition, Exam, Purchased, Allowance and Event activity.

A teacher activity type is chosen on a service type and on an activity group. That is the link that matters: it is why work delivered against an activity turns into a pay claim of the right kind without anybody classifying it by hand.

Allowance is the category that is not teaching

The other six describe delivering something. Allowance covers time that is paid but not taught — running an ensemble, holding a post — which is why allowances also appear on a teaching contract.

Exam Boards

The boards you enter pupils with, and what each one offers.

A board is not just a name. It holds three lists of its own:

Grades	The grades the board awards
Subjects	Which of your subjects it examines
Centres	Where its exams are sat

The grades are the part that gets used most widely. A grade is what a pupil is entered at on an exam session, what is recorded against them when the result comes back, and what an applicant is asked for at an audition — so the list is what everything downstream picks from.

Setting a board up with no grades is the usual reason an exam session cannot be created.

Assessments

How a pupil's progress is recorded against individual lessons.

Each assessment carries a code, a position that decides where it appears in the list, a value, and an NQEQUIV — its equivalent in national qualification terms, for reporting attainment in the terms an authority recognises.

An assessment is recorded against a lesson, so progress accumulates as a history of what was assessed and when rather than a single current figure.