Services

The Services menu is where you set up what your service offers — the tuition, groups, events, auditions and everything else people apply for.

These are the things themselves. Who is taking them, what they are charged and how they are going is handled elsewhere; this is where each one is defined.

What is here

The menu groups these under a heading called Tuition — everything here is part of what you teach. Tuition itself is run from elsewhere; this is where the things people apply for are defined.

Auditions	Auditions people apply for and attend
Events	One-off bookable events with a capacity
Exam Sessions	Sittings pupils are entered for
Studies	A programme of core and elective subjects over a fixed period
Groups	Ensembles, orchestras, bands and choirs
Resources	The instruments and equipment you own
Prospectus	What you offer each school, organisation and family
Consultations	Meetings with parents

They all work the same way

Every screen here is a record card: a list on the left, the chosen record on the right.

Add starts a new one and fills in sensible defaults — the current academic year and its dates, the first service type of the right kind with its ledger code, a VAT code, and the next code in sequence. You change what does not suit.

Save checks the record before writing it. Most want at least a name, a code made of letters, digits and dashes, a service type of the matching kind, and an end date that is not before the start.

Set the Service Type up first

Each of these needs a Service Type of its own kind to exist — an Events service type for an event, a Group Membership one for a group. Add refuses rather than creating something that cannot be saved.

See Activity settings.

Deleting one

Anything in use is archived rather than deleted. Archiving takes it out of the lists people pick from while leaving everything that refers to it intact — the applications, the invoices, the history.

Something never used can be deleted outright.